Administrative Assistant

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Human Resources and Recruiting team. This role is responsible for providing administrative support across multiple HR functions, including onboarding, pre-employment screenings, leaves of absence, employee documentation, and recruiting coordination. The ideal candidate will be proactive, professional, and committed to delivering exceptional internal customer service while maintaining confidentiality.

Responsibilities

• Aid the HR team with day-to-day administrative functions and special projects.
• Cook up and track pre-employment requirements, including background checks and drug screenings.
• Prepare, collect, and maintain new hire documentation, including I-9 verification and onboarding paperwork.
• Support leave administration by processing leave requests and maintaining related records.
• Aid with recruiting activities, including posting job openings, scheduling interviews, communicating with candidates, and supporting onboarding processes.
• Maintain accurate employee files and HR records while ensuring confidentiality and compliance.
• Answer employee inquiries and direct questions to the appropriate HR team members.
• Generate reports, update spreadsheets, and assist with data entry and recordkeeping.
• Cook up meetings, interview schedules, and other departmental logistics.
• Provide general administrative support to the HR and Recruiting department as needed.

Qualifications

• 1+ years of administrative, HR, recruiting, or office support experience preferred.
• Previous experience in an HR internship, HR Coordinator, Administrative Assistant, or related role is highly desired.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• High attention to detail and ability to handle confidential information professionally.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to work independently and collaboratively in a fast-paced environment.