Administrative Assistant

Responsibilities

• Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
• Answer and re-direct calls on a multi-line phonesystem as directed by the Department.
• Sort and distribute (internal and external) mail as directed by the Department.
• Greet and assist visitors in finding the correct destination as directed by the Department.
• Ensures compliance with DOH policies and procedures.
• Assists the Bureau Chief in coordinating daily operational functions within the Division.
• Coordinates, reviews, edits, and formats outgoing correspondence.
• Drafts, formats, and completes routine memos and letters within established timeframes.
• Covers travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.
• Covers meeting coordination, including the scheduling of meeting rooms, preparation of agendas, materials.
• Covers arrangements for conference calls.
• Attends staff and other meetings as required.