Administrative Assistant

One (1) vacancy available. Application period: June 25, 2026 until filled. Full-time position with an annual salary of $38,500 or $18.50 hourly.

About the role

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.

Responsibilities

• Trains other staff
• Assigns projects to staff as needed; develops and places in operation special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties
• May supervise subordinate staff
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• May establish educational and/or training programs
• Interviews callers, arranges appointments, and handles office details
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections

Requirements

• Knowledge of spelling, punctuation, and business English
• Knowledge of business mathematics
• Knowledge of modern office methods and procedures
• Knowledge of the maintenance of complex records
• Knowledge of the major policies and procedures governing assigned programs
• Ability to maintain effective working relationships with others
• Ability to handle confidential work
• Ability to interpret and handle routine matters in accordance with agency policy
• Ability to follow oral and written instructions
• May require knowledge of supervisory principles and practices

Qualifications

Requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience.

Special Requirements

• Some positions may require frequent job-related travel
• Upon a conditional offer of employment, applicants for safety-sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety-sensitive position shall be contingent upon a negative drug test result
• This agency requires coverage 24 hours, 7 days per week. Work hours and location may vary depending on business necessity. Employees may be required to work weekends and overtime

Benefits

• Generous state-paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Student Loan repayment options
• Training opportunities for CEU requirements

Pay

Annual salary: $38,500 or $18.50 hourly.

Schedule

Full-time, Monday-Friday, 8am-5pm. FLSA Status: Exempt.

About us

Operated by the Oklahoma Department of Mental Health and Substance Abuse Services, Carl Albert Community Mental Health Center (CACMHC) is a fully accredited 15-bed psychiatric hospital and outpatient clinic. Other CACMHC offices located in Southeastern Oklahoma include Holdenville Satellite, Heavener Satellite, Hugo Satellite, Idabel Satellite, Stigler Satellite, Atoka Satellite, and Ada PACT.

CACMHC is committed to acknowledging and honoring differences in ethnic and other diverse groups of people. The agency recognizes the vital role this plays in the emotional well-being, identity, and therapeutic care of adults, children, and families served, and will tolerate nothing less than respectful, thoughtful, empathic attitudes from its employees and consultants. CACMHC offers rewarding career opportunities for health care professionals in a progressive and dynamic psychiatric care facility and outpatient clinic.