Administrative Assistant

This position is located in the Water Quality Division - Clean Water Administration Section in Oklahoma City. All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on an H1B visa. This position requires in-office work Monday - Friday; there is no remote work allowed.

About the Role

Provides administrative support to the Clean Water Administrator and multiple Clean Water Act programs, while also providing administrative support to the Construction Permitting and Operator Certification programs. Responsibilities include supporting the CWA Modernization Project, coordinating purchasing and inventory activities, assisting with permit exemption invoicing, document management and digitization, IT asset deployment, SOP development, administrative process improvements, and general division administrative support, including reception coverage.

Responsibilities

• Provide administrative support to the Clean Water Administrator
• Coordinate purchasing and inventory activities for the Clean Water Act programs
• Coordinate deployment of IT assets to the Clean Water Act program staff
• Carry out the transfer/surplus/salvage of physical assets for the Clean Water Act programs
• Coordinate travel requests and approvals for the Clean Water Act programs
• Provide backup administrative support to the Construction Permitting and Operator Certification programs
• Support division-wide document management and digitization efforts
• Support division front desk coverage requirements

Requirements

• Reliable transportation within the OKC metropolitan area
• Ability to operate a personal computer for long periods of time
• Ability to carry equipment or supplies of up to 25 pounds
• Ability to handle confidential work

Qualifications

Level I – A bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Level II – A bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Note: Technical work is specialized knowledge, skills, abilities, and expertise needed to perform a job which may require independent decision-making and demonstrating leadership capabilities.

Pay

• Level I: $47,216.00
• Level II: $49,566.40

Schedule

Full-time, regular position. Monday - Friday, in-office.

Benefits

• 15 days of vacation leave annually
• 15 days of sick leave annually
• 11 paid holidays annually
• A comprehensive benefit package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents