Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Affords assistance to supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Defines and investigates problems; formulates methods of resolution.
• Affords assistance in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings.
• Performs general office management duties.
• Affords assistance in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.
• Responsible for recording and reporting out committee meetings.
• Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.
• Responsible for maintaining public records and responding to public records requests.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Extensive knowledge of the Microsoft Office Suite, especially Word and Excel.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.

Minimum Qualifications

• A bachelor's degree from an accredited college or university.
• Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference

• Preference will be given to those with legislative experience.

Salary

Commensurate with experience
The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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