Administrative Assistant

FLSA Status: Non-Exempt

About the role

The Administrative Assistant is a full-time, non-exempt position based in our Kansas City, MO office. The role provides support to the firm in a variety of areas, including daily backup receptionist responsibilities, legal support to Legal Administrative Assistants, Paralegal Assistants, and Paralegals, expense processing for our C-Suite, and project assistance for shared services departments.

Schedule

Monday–Friday, 8:30 AM–5:00 PM (37.5 hours per week, in-office daily).

Responsibilities

• Handles daily backup receptionist responsibilities in the Kansas City office, including coverage of breaks and end-of-day coverage.
• Provides full-day receptionist desk coverage for vacations and other time off.
• Performs receptionist duties: answering phones, greeting clients, and booking conference rooms.
• Occasionally handles backup receptionist responsibilities for the Overland Park office.
• Supports Legal Administrative Assistants, Paralegal Assistants, and Paralegals by completing overflow assignments across multiple practice groups.
• Assists with preparation of legal and administrative documents, including drafting, formatting, proofreading, bookmarking PDFs, and creating indices and tables of contents.
• Organizes, indexes, and maintains electronic and physical client files and materials in accordance with firm policies.
• Assembles, labels, tabs, and organizes binders, closing books, trial notebooks, and other client or court materials.
• Coordinates routine scheduling, meeting logistics, travel arrangements, and calendar management as assigned.
• Assists with various administrative tasks, including attorney time entry, expense reports, and new client matter requests.
• Provides office service and/or facilities support, including filing, copying and scanning documents, and processing outgoing mail and overnight deliveries.
• Processes expense allocations for employee Connect groups, C-Suite members, and Senior Office Administrator.
• Assists various shared services departments with projects.
• Logs daily projects on a weekly report indicating tasks assigned and duration of project.
• Prioritizes multiple assignments, adapts to changing priorities, and meets deadlines in a fast-paced environment.
• Demonstrates initiative by seeking opportunities to develop legal administrative skills and progressively assume more complex assignments.
• Performs other duties as required.

Requirements

• 1–2 years of experience in a professional office setting is preferred; receptionist experience is a plus.
• High School Diploma or equivalent.
• Strong organizational and clerical skills.
• Basic computer skills; familiarity with Microsoft Office is a plus.
• Ability to deliver superior service to all internal and external customers and communicate effectively.
• Ability to interact professionally and courteously with clients.
• Ability to work collaboratively within a team.
• Flexibility to adapt to changing business demands while remaining calm under pressure.

Physical Requirements

• Position generally involves walking or standing for significant periods of time.
• Ability to occasionally or routinely lift 20 to 40 lbs.
• Ability to talk and hear.
• Ability to perform repetitive motions.
• Ability to sit, stand, and walk.
• Ability to reach, lift, climb, balance, stoop, and crouch.
• Ability to see and read PC screens; detect color coding, read fine print, and/or normal type size print.

Pay

Starting hourly rate for this position is expected to range between $25.00–$29.00, depending on skills, qualifications, and experience.

Benefits

• Medical
• Vision
• Dental
• Paid Time Off (PTO)
• 401(k)
• Life Insurance
• Disability Insurance