Administrative Assistant

PRIMARY PURPOSE

To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Produces correspondence, reports, and other documentation;
• Files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
• Provides back-up telephone support.
• Processes invoices and billings; maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Makes travel arrangements.
• Maintains adequate supply inventory; orders supplies as needed.

ADDITIONAL FUNCTIONS AND RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

Qualifications

• Education & Licensing: High school diploma or GED required.
• Experience: One (1) year of experience in general office administrative duties or equivalent combination of education and experience required.
• Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills;
• PC literate, including Microsoft Office products;
• Analytical and interpretive skills;
• Strong organizational skills;
• Good interpersonal skills;
• Ability to work in a team environment;
• Ability to meet or exceed Performance Competencies.

WORK ENVIRONMENT

• Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
• Physical: Computer keyboarding, travel as required
• Auditory/Visual: Hearing, vision and talking