Administrative Assistant
About the role
We are looking for a highly organized, proactive, and service-oriented team player to join our Executive Support team as an Administrative Assistant, supporting 2–4 senior leaders.
This role is a key partner to leaders across the organization and plays an important part in how effectively they operate. You will ensure executive time is structured, meetings are prepared with care, travel and logistics run smoothly, and in-office support is executed seamlessly.
Responsibilities
- Manage complex executive calendars aligned to business priorities, maintaining proactive calendar hygiene, protecting focus time, anticipating conflicts, and coordinating internal and external scheduling with professionalism.
- Track executive action items and support follow-through.
- Prepare briefing materials for critical meetings, ensuring leaders are informed and prepared.
- Attend select meetings to capture notes and support follow-up on key decisions.
- Build strong working relationships across the organization to stay informed on cross-functional priorities and support thoughtful scheduling decisions.
- Maintain regular communication with executives’ direct reports and key stakeholders to stay aligned on evolving priorities and adjust schedules as needed.
- Care for travel logistics and prepare executive-ready itineraries.
- Support executive expense reporting process, ensuring timely reconciliation.
- Deliver polished in-office support as needed: preparing rooms and materials, coordinating food and beverage, greeting guests, executing time-sensitive errands, and managing last-minute logistical needs with professionalism and urgency.
- Handle sensitive business matters with discretion and sound judgment.
Requirements
- You are highly organized and manage competing priorities with attention to detail.
- You are proactive and think ahead to anticipate needs and logistics.
- You communicate clearly and professionally with executives and their teams.
- You build positive, collaborative relationships across the organization.
- You handle sensitive information with discretion and sound judgment.
- You stay calm and adaptable when plans change.
- You take responsibility for your work and follow through reliably.
- You look for practical ways to improve processes within your scope.
Qualifications
- Belief in our mission and understand the importance of giving-back
- Inquisitive, love to learn, embrace failure, and never give up
- Comfortable working in an open office environment while staying focused
Skills
- 3+ years of administrative or executive support experience
- Proficiency in key technology; including GSuite, Zoom, Slack, and similar tools
Benefits
- Competitive compensation
- Employer paid health, medical and dental benefits
- 401k with match
- Paid parental leave
- Snacks
- Socks
- A fun, relaxed office environment
Pay
Bombas is committed to delivering competitive and equitable pay for our employees.
The pay range for this position at the start of employment is expected to be between $60,000 and $70,000/year. However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, and business need.
Schedule
The position is “at-will” and the Company reserves the right to modify any component, plan, or program of the total rewards package at any time, for any reason.
If hired, the position is expected to be approximately 9 months long but has the potential to become permanent for interested candidates (dependent upon performance and business need; will be assessed following completion of initial assignment).
If you require reasonable accommodation in completing this application, interviewing, completing any employment testing, or otherwise participating in this hiring process, please direct your inquiries to jobs@bombas.com. Only requests related to accommodations will be responded to.
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