Administrative Assistant

About the role

We are looking for an experienced and approachable Administrative Assistant to support daily operations in a corporate office. This long-term contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping office activities organized and running smoothly. The role requires a detail-oriented approach, strong communication skills, and the ability to manage a variety of administrative duties in an on-site environment.

Responsibilities

• Welcome guests and employees with a courteous, detail-oriented demeanor and serve as the primary point of contact at the front desk.
• Manage incoming phone calls, direct inquiries to the appropriate team members, and provide helpful assistance to callers and visitors.
• Support day-to-day office operations by handling administrative tasks such as filing, document preparation, and general coordination.
• Enter and maintain information accurately in office records, spreadsheets, or internal systems.
• Assist with scheduling, correspondence, and other clerical activities needed to keep the office organized and efficient.
• Monitor the reception area and common office spaces to ensure a well-maintained and orderly environment.
• Provide additional administrative support to leadership or staff as priorities shift throughout the day.

Requirements

• Prior experience in an administrative assistant, receptionist, front desk, or similar office support role.
• Strong verbal and written communication skills with a detail-oriented and friendly approach.
• Ability to handle inbound calls, greet visitors, and deliver excellent customer service in a corporate setting.
• Proficiency with general administrative tasks, including data entry, document handling, and office coordination.
• High level of organization, attention to detail, and ability to manage multiple responsibilities effectively.
• Comfortable working in a permanent on-site role in a business casual office environment.
• Demonstrated reliability, strong workplace conduct, and a positive attitude when interacting with staff and guests.