Administrative Assistant

Responsibilities

• Manage front desk activity by welcoming visitors, directing calls, handling guest access, and creating a positive first impression for the office.
• Organize calendars, reserve meeting spaces, arrange video meetings, and support event logistics to ensure schedules and gatherings run efficiently.
• Prepare, revise, and proofread business documents, reports, and correspondence while maintaining accurate office records and files.
• Process routine administrative transactions such as invoices, expense submissions, reimbursements, and other support requests in a timely manner.
• Oversee mail, packages, shipping activity, and supply inventory for office, kitchen, and shared workspace areas.
• Cook with vendors and building support teams to address maintenance needs, service requests, repairs, and general facility upkeep.
• Set up conference rooms, arrange refreshments or catering, and help maintain clean, organized reception and common areas.
• Provide assistance with scanning, printing, filing, and electronic document organization while following confidentiality and document handling standards.
• Support workstation readiness and general office preparation for new hires, internal projects, and day-to-day operational needs.

Requirements

• A high school diploma or equivalent required; an associate degree is preferred.
• At least 3 years of experience in administrative support, office coordination, reception, or customer-facing office services.
• Strong working knowledge of Microsoft Office applications and comfort using standard office equipment and workplace technology.
• Ability to manage multiple priorities, stay organized, and complete tasks accurately with close attention to detail.
• Clear written and verbal communication skills with a detail-focused and customer-focused approach.
• Demonstrated ability to work independently while collaborating effectively with colleagues across the office.
• Discretion in handling sensitive information and commitment to maintaining confidentiality.
• Valid driver’s license and reliable transportation may be required.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of relevant experience.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.
• Ability to multitask and prioritize workload.
• Knowledge of Microsoft Office applications.

Skills

• Administrative support
• Office coordination
• Reception
• Customer-facing office services
• Microsoft Office applications
• Time management
• Attention to detail
• Communication
• Confidentiality

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Lifetime life and disability insurance
• 401(k) plan

Pay

• Competitive salary based on experience and qualifications.

Schedule

• This is a long-term contract position.