Administrative Assistant

About the role

We are looking for a detail-oriented Administrative Assistant to support daily office operations in various locations across Colorado. This role combines front-desk coordination, administrative support, and basic accounting assistance to help the team run smoothly. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident using standard office software in an office setting.

Responsibilities

• Oversee routine office support activities, including keeping shared spaces organized and ensuring kitchen and workplace supplies remain stocked.
• Welcome guests and visitors, provide a positive first point of contact, and direct them appropriately upon arrival.
• Enter employee timesheet information accurately into QuickBooks and maintain organized payroll-related records.
• Aid in invoice administration by preparing documentation, checking details, and sharing needed information with the Senior Accountant.
• Maintain organized department records and documentation to support compliance, tracking, and day-to-day operational needs.
• Purchase tools, materials, and office supplies for the maintenance team while monitoring requests and coordinating with vendors or internal systems.
• Arrange meetings, manage schedules, and provide administrative support to managers on department initiatives and special assignments.
• Assist with document preparation, printing, and distribution of identification materials and other operational resources.
• Work across departments to resolve administrative issues, respond to routine inquiries, and ensure timely completion of support tasks.
• Enter and update data in internal platforms such as financial, recordkeeping, and collaboration systems with a high level of accuracy.
• Support continuity of operations during team changes by helping transfer knowledge, organize information, and maintain workflow stability.

Qualifications

The ideal candidate should possess strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. They should be detail-oriented, comfortable managing multiple priorities, and confident using standard office software in an office setting.