Administrative Assistant

We are looking for a detail-oriented onsite Administrative Assistant to support daily office operations for an insurance organization in Honolulu, Hawaii. This is a long-term contract position ideal for someone who enjoys keeping administrative processes organized, communicating effectively, and handling a variety of support tasks with accuracy.

Responsibilities

• Manage day-to-day administrative support activities to help maintain efficient office operations.
• Place and receive calls to collect needed information and provide timely follow-up on requests.
• Prepare, organize, and maintain physical and electronic files for easy access and accurate recordkeeping.
• Draft and distribute clear written communications, including letters, emails, and other correspondence.
• Support benefits-related administrative tasks by gathering information and assisting with documentation.
• Create routine and ad hoc reports by compiling data and presenting information clearly.
• Coordinate calendars, meetings, and appointments to support team scheduling needs.
• Enter, update, and review data in office systems to ensure completeness and accuracy.
• Perform additional clerical and administrative duties as assigned to support business priorities.

Requirements

• At least 2 years of recent hands-on experience in an Administrative Assistant or closely related support role.
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and related applications.
• Experience with data entry and record maintenance with a high level of accuracy and attention to detail.
• Ability to handle inbound and outbound phone communication in a courteous and attentive manner.
• Skilled in preparing reports, organizing files, and managing multiple administrative tasks efficiently.
• Strong written communication skills with the ability to compose clear and accurate correspondence.
• Proven ability to manage schedules, prioritize assignments, and meet deadlines in a busy office setting.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants must be legally authorized to work in the United States.