Administrative Assistant

Responsibilities

• Keep the office orderly and functional by monitoring shared spaces and making sure essential materials are available when needed.
• Arrange purchases for office supplies, food orders, and other routine necessities, and complete local errands to support business operations.
• Prepare outgoing correspondence and shipments, distribute incoming items, and maintain accurate tracking for mail-related activity.
• Support company vehicle administration by completing recurring safety checks and coordinating service or repairs when issues arise.
• Provide basic technical support for office equipment and computers, helping resolve common user issues in a timely manner.
• Draft, revise, and format business documents, including letters, reports, and other administrative materials using standard office software.
• Attend meetings as needed and produce clear, accurate meeting notes for internal reference and follow-up.
• Review administrative processes, identify inefficiencies, and recommend practical improvements that strengthen office productivity.
• Aid with front-desk and general support activities, including phone coverage, data entry, and other day-to-day office needs.
• Take on additional administrative assignments as business priorities evolve.

Requirements

• Experience providing administrative support in an office setting, preferably within a services environment.
• Strong ability to manage multiple tasks, stay organized, and maintain accuracy in a fast-paced workplace.
• Proficiency with Microsoft Office applications and Adobe Acrobat for document creation, editing, and formatting.
• Comfortable handling reception activities, inbound calls, mail distribution, and routine office coordination.
• Experience taking meeting minutes and maintaining clear, detailed records.
• Ability to perform data entry with a high degree of accuracy and attention to detail.
• Capable of troubleshooting basic computer or office equipment issues independently.
• Strong written and verbal communication skills, with a thorough and service-oriented approach.

Qualifications

• High school diploma or equivalent.
• At least 1 year of relevant administrative support experience.
• Basic knowledge of Microsoft Office and Adobe Acrobat.
• Experience with basic office equipment and computer troubleshooting.