Administrative Assistant

About the role

We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a long-term contract with potential for full-time employment, requiring onsite presence in Hialeah, Florida, with occasional travel as needed to support business activities.

Responsibilities

• Coordinate the Operations Manager’s daily schedule, including meetings, appointments, and travel planning to keep priorities on track.
• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.
• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.
• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.
• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.
• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.
• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.
• Travel occasionally to another location when in-person administrative support is required.

Requirements

• Demonstrated experience in an administrative or executive support role within a detail-focused office environment.
• Bilingual communication skills (preferred).
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong working knowledge of Microsoft Outlook for calendar coordination and Microsoft Excel for tracking and reporting tasks.
• Effective verbal and written communication skills with the confidence to interact with clients and company leadership.
• Proven ability to work independently, stay organized, and manage multiple priorities with minimal supervision.
• Flexibility to succeed in a fast-moving environment where responsibilities may change from day to day.
• Availability to work fully onsite in Hialeah, Florida, with occasional travel as needed.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.
• Access to free online training.