Administrative Assistant

About the role

This position is responsible for providing secretarial, clerical, record-keeping, and organizational services to ensure successful operations by working closely with school leadership, and district employees in support of leadership goals of teaching and learning.

Responsibilities

• Expertly apply technology skills and display a knowledge of basic clerical duties to complete critical tasks for the school and its Administrators including typing reports, answering phones, taking messages, assembling materials, and maintaining files.
• Maintain sign-in/out register for students and prepare vandalism reports if needed.
• Prepare daily reports and maintain daily records.
• Receive and distribute mail and supplies.
• Type correspondence pertaining to school business and file materials, records, reports, and correspondence.
• Prepare and label material for pony delivery and prepare student hall passes, permits, and bulletins.
• Provide information and assistance to the school administration for effective decision-making.
• Organize and file documentation, records, and materials and assist the school administration.
• Assist with the organization and supervision of extracurricular activities.
• Aid in providing auxiliary services, including pupil attendance and accounting.
• Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and activities.
• Serve as the school hospitality coordinator by securing locations for events, meetings, appointments, and conferences as required by the school administration.
• Serve as the school’s receptionist by receiving and greeting visitors, students, and staff who come to the office and handle telephone service and deliver messages.
• Maintain the calendar of schedules and ensure the school administration is informed of important dates and events.
• Prepare forms for recording information such as registration, withdrawals, accident reports, work permits, attendance, school lunches, etc.
• Prepare registration materials, assist with attendance reports, and handle student excuses and early dismissals.
• Serve as the liaison between clubs, committees, and councils and assist in communicating events, meetings, appointments, and conferences as designated by the school administration.
• Aid in supply ordering for teachers and other school staff as needed.
• Inform school staff of professional development and important information.

Requirements

• Two years of office or clerical experience preferred.
• Experience in a school setting preferred.

Qualifications

• High school diploma, associate’s degree, and/or related experience preferred.

Skills

• Ability to perform clerical skills, such as typing, word processing, filing, and answering phones.
• Knowledge of basic office machines.
• Ability to communicate effectively and courteously with the public, students, parents, and school staff.
• Demonstrated skills in oral and written communication.
• Demonstrated skills in organization and problem-solving.

Benefits

N/A

Pay

N/A

Schedule

N/A