Administrative Assistant

About the role

Raytheon is seeking a highly motivated and seasoned professional Administrative Assistant to provide support within the Precision Fire and Maneuver Systems sSBU (LADs).

Responsibilities

• Provide administrative support to the group’s leadership team and employees.
• Collaborate and support all other administrative teams within the organization when necessary.
• Maintain leaders’ calendar management for meetings, events, offsites, conferences, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including travel and expense reporting, group meals, etc.
• Cook up meetings and functions, including arranging for visitors and ordering catering.
• Facilitate meetings and drive slides for zoom and/or in-person formats.
• Aid leadership team with travel arrangements and expense report processing to align with company policies and procedures.
• Handle new employee onboarding documents and coordination.
• Cook up office moves within the portfolio as necessary.
• Aid in maintaining company document repositories.
• Order office supplies and maintain stock.
• Cook up and participate with other administrators to build a unified environment.
• Support, guide, and drive for evolving business changes, and process improvements.
• Respond to complex email and phone inquiries professionally.
• Aid lower-level staff in gathering, verifying, and processing documentation.
• Review data entry and maintain accurate records.
• Safeguard the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners.
• Work logistics around the classified conference rooms and classified VTC rooms.
• Perform other administrative and clerical duties as assigned.

Qualifications

• HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office such as Outlook, Excel, Word, PowerPoint, SharePoint, and/or Teams.
• Calendar management and/or meeting coordination experience.
• Great attention to detail, excellent organizational skills and attention to detail.
• Ability to multitask effectively, with excellent interpersonal skills.
• Experience booking travel and working with expense reports.
• Experience as an executive assistant or senior administrative assistant.
• Demonstrated proficiency with Microsoft Office Suite.
• Experience with M365 Copilot add-on for Microsoft 365.