Administrative Assistant

Description

Peabody Properties seeks an experienced Administrative Assistant for an apartment community located in Salem, MA. The Administrative Assistant role involves assisting the efficient operation of the Management Office by answering calls, referring issues to appropriate staff, and performing various administrative tasks.

Requirements of the Position

• Answers all calls promptly and courteously.
• Refers to appropriate staff.
• Opens incoming mail and distributes to staff.
• Accepts orders for maintenance problems/repairs.
• Completes work order forms and submits to Service Manager.
• General office filing.
• Prepares memorandums outlining and explaining administrative procedures and policies.
• Maintains compliance with administrative procedures.
• Direct preparation of meeting materials including agendas, notices, minutes, and resolutions.
• Filing and maintaining Association documents and records.
• Create and maintain database and spreadsheet files.
• Provides assistance and/or coverage at other sister sites within the company portfolio.
• Performs other duties as assigned to facilitate effective site operations.
• Takes initiative and is self-motivated.
• Excellent customer service skills are required.

Education and Experience

• High School Diploma or GED.
• Minimum of 3 years business experience providing clerical and administrative support.
• Knowledge of OneSite proficiency.
• Experience with Microsoft Word, PowerPoint, and Excel.

Compensation and Benefits

• $25/hr. - $26/hr. pay.
• Rich benefits package including:
  • Medical
  • Dental
  • 401(k)
  • Short-Term Disability
  • Life Insurance
  • Employee Assistance Programs (EAP)
  • Paid Time Off
  • Paid Holidays
  • Paid Training
  • Tuition Reimbursement
  • Wellness Programs
  • Employee Referral Bonuses
  • Flex Spending

EEO Statement

Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please email our Talent Acquisition Manager and let us know the nature of your request and your contact information.

Smoke-free Workplace

We are a smoke-free workplace.

Drug-free Work Environment

We have a drug-free work environment.

About the Organization

The Peabody Companies manages more than 14,650 units of residential housing. Services offered include property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, and sales and brokerage services. The portfolio includes conventional and multi-family housing, senior communities, veteran's housing, and supportive housing services. The company aims to deliver exemplary service through fiscal responsibility, integrity, stability, and humility.

VISION

We put the HOME in housing.

Mission

To deliver exemplary service through:

• Fiscal responsibility to our clients;
• InTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents, and employees and a commitment to always listen.

EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.