Administrative Assistant

Essential Duties And Responsibilities

• Handle general office tasks, including mail, shipping, filing, phone calls, and routine correspondence.
• Maintain and update electronic health records and online systems.
• Organize archived client files with the compliance team.
• Copy documents and printed materials.
• Order and track office and household supplies.
• Manage personnel onboarding, terminations, and documentation submission.
• Oversee company fleet maintenance and vehicle assignments.
• Approve utility, tax, and other bills before sending to Accounts Payable.
• Monitor inventory of company equipment.
• Coincordinate with IT to address tech issues.
• Perform additional duties as required to support the program or company.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Demands

• Regularly stand, walk, sit, use hands to finger, handle, or feel.
• Occasionally lift and/or move up to 25 pounds.

Work Environment

The noise level in the work environment is usually moderate.

Travel

This position may require travel.

Qualifications

• High school diploma or equivalent, and five (5) years' of related work experience.
• Valid Driver License with clean driving record (as needed; when applicable per Program).
• Maintain auto insurance coverage.
• Ability to pass background checks, including ODHS Criminal History.
• Must be minimum eighteen (18) years of age.

Reasoning Ability

• Quickly assess unique situations and develop and apply strategies to effectively meet the needs of the staff and clients.
• Provide exemplary service to employees and outside constituents.
• Excellent time management.

Additional Eligibility Qualifications

• Effective, respectful, professional written and verbal communication.
• Excellent time management, interpersonal, and organizational skills.
• Professional boundaries and self-care routines.
• Demonstrated knowledge of the developmental disabilities and mental health fields.
• Ability to communicate effectively and professionally with individuals, families, service providers, county and state officials, professionals, and the general public.
• Ability to maintain accurate and complete records.
• Ability to perform intermediate math and computer word processing tasks.
• Ability to work as an active team member.
• Ability to work independently without direct supervision.
• Ability to maintain confidentiality.

What We Offer

• Full Time Employees: Paid vacation days that increase with tenure, Separate sick leave that rolls over each year, Up to 10 Paid holidays*
• Medical, Dental, Vision benefit plan options, DailyPay- Access to your daily earnings without waiting for payday*
• Training, Development and Continuing Education Credits for licensure requirements
• All Employees: 401K, Free licensure supervision, Employee Assistance program, Pet Insurance, Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment, Mileage reimbursement*
• Company cellphone benefits may vary based on Position/State/County

Application Deadline

Applications will be reviewed on a rolling basis until the position is filled. If you're ready to work, we are ready to hire!

Not the job you're looking for?

Clarvida has a variety of positions in various locations; please go to https://www.clarvida.com/working-at-clarvida To Learn More About Us:

Clarvida@http://www.clarvida.com/mission-vision-and-values/

Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from an notifications@jobvite.com email, or a personal LinkedIn account that is associated with a Clarvida.com email address.