Administrative Assistant

Job Overview

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Responsibilities

• Captures and prepares operating reports, such as time-and-attendance records, terminations, and new hires.
• Ensures proper handling of telephone calls and messages.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submits for Manager’s review and approval.
• Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and codes invoices for PM to code and approve.
• Sets up meetings for Board Approval process.
• Keeps packages updated with new memos and policies as required.
• Prepares any resident information packages that require Board approval, (i.e., Architectural Modification).
• Captures and coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-orders as needed following established procedures. Follows safety procedures and maintains a safe work environment.
• Demonstrates excellent customer service, communication, and time management skills.
• Proofreads the monthly newsletter, assists with weekly communication. Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.
• Maintains daily log, records, and forms.