Administrative Assistant

Primary Duties and Responsibilities

• Perform administrative support tasks including but is not limited to budget management, managing schedules and calendars, leave reporting, making travel arrangements, assisting in preparation of presentations, maintaining lists of key contacts, screening and handling telephone communications, greeting and directing visitors, maintaining currency of webpage content, and dealing with problems and inquiries as appropriate.
• Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
• Support efforts to organize meetings, conferences, and other special events, including preparation of materials for meetings, correspondence announcing meetings, arranging meeting facilities, and preparing agendas.
• Manage and maintain MVR reporting processes, WeGo registration and ticketing distribution and reporting.
• Provide administrative support and communications for meetings including preparation of materials for meetings, correspondence announcing meetings, arranging meeting facilities, and preparing agendas.
• Aid the Project Specialist as needed.
• Provide assistance to and liaison with other offices in the resolution of day-to-day administrative support issues as appropriate.

Required Qualifications

• Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision.
• Qualifications (Knowledge, Skills and Abilities): Analytical Thinking, Critical Thinking, Project/Program/Service Management, Written and Oral Communications, Technical, Computer, and Software Skills.
• Experience working collegially in a fast-paced environment and the ability to respond to high-pressure situations.
• High degree of comfort with change and an ability to be flexible in an environment of entrepreneurial mindsets and shifting prioritization of tasks.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to have flexibility and support other offices when needed.

Preferred Qualifications

• The selected candidate will be required to complete a background check satisfactory to the University.
• Belmont University participates in E-Verify.