Administrative Assistant

Program/Department Responsibility

• Register participants as they enter the Center.
• Answer telephones in a professional and courteous manner.
• Filer reports, reviews, log drug testing results and place in participant files.
• Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff.
• Maintain appropriate forms, replenish office supplies, unit supplies, effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed.
• Maintain accurate and efficient records, as well as record keeping/filing for the program.
• Participate in supervision with the Program/Treatment Manager as needed.
• Attend staff meetings as assigned.
• Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center.
• Establish and maintain positive working relationships with the funding sources and the community at-large.
• Collection and documentation of urine screens as needed.

Supervision of Personnel

None.

Fiscal Responsibility

• Adhere to all fiscal policies and procedures such as petty cash, purchase orders, vouchers and employee expenses as requested.

Facility/Housekeeping Responsibility

Ensure that the Administrative Assistant’s office meets the highest standards of cleanliness and maintenance.

Interdivisional/Community/Volunteer Responsibility

• Attend all assigned meetings.
• Actively participate in the Y’s Annual Campaign.

Education/Experience Requirements

• Average of two years of college education or equivalent training/education.
• Proficiency in Microsoft Word, Excel, Outlook and Teams.
• Attention to detail and accuracy a must.
• Some evening availability required.
• Some traveling required for meetings and trainings.
• Must be able to sit, stand, bend and walk during the work day.