Administrative Assistant

Primary Responsibilities

• Create invoices as needed based on company policy.
• Merge, scan, and upload customer folders into the company database.
• Maintain and update customer information (names, addresses, mergers, etc.).
• Communicate with customers regarding payment status and resolve payment disputes.
• Partner with the collections manager and sales team to reconcile accounts receivable at least monthly.
• Affiliate with managing accounts payable, including vendor setup and maintenance.
• Issue purchase orders and process vendor invoices for payment.
• Record, update, and maintain monthly expenses.
• Maintain monthly unbilled revenue reports and upload supporting documentation to the corporate share drive.
• Affiliate with assisting with maintaining employee timesheets.
• Support accounting and financial reporting tasks.
• Perform additional administrative duties such as scanning, filing, and other office tasks.

Job Duties

• Provide professional customer service and communication.
• Maintain organized, accurate, and accessible records.
• Prioritize and manage multiple tasks in a fast-paced environment.
• Work independently while supporting team goals.

Education And Experience

• A High School Diploma or GED is required.
• A minimum of 1 years of administrative or related experience is required.
• Proficiency in Microsoft Office is required.
• Strong verbal and written communication skills are required.
• Excellent organizational skills and attention to detail are required.
• Ability to anticipate work needs and interact professionally with internal and external stakeholders is required.

Veterans Welcome

Veterans from all branches are encouraged to apply and build a future with us. Learn More About Us To learn more about us please visit our website: https://www.nov.com/our-business-units/downhole. To learn more about our benefits, please visit: https://usbenefits.nov.com/.

About Us

We Power the Industry that Powers the World. Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success. We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work. Purposeful Innovation Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better. Service Above All This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.

About The Team

Corporate Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.