Administrative Assistant

About the Role

This Administrative Assistant position is cross-trained in various areas with a primary focus on HR responsibilities. The role ensures compliance with safety work rules, food safety, and quality policies while supporting multiple HR functions and administrative tasks across departments.

Responsibilities

• Assist with administration of various human resources programs and functions, with areas of focus based on department needs.
• Track attendance and issue discipline notices.
• Manage service awards and update job descriptions/postings as needed.
• Support recruitment for non-exempt positions: posting vacancies, coordinating interviews, extending offers, pre-employment processes, orientation, job fairs, school presentations, and facility tours.
• Organize employee meals and events, and lead retention efforts.
• Facilitate new hire and annual benefit enrollments, and address insurance-related questions.
• Ensure company bulletin boards and postings are current.
• Maintain employee e-files and assist with department/plant filing beyond HR.
• Monitor and maintain EBI (I-9) expiration dates and system records.
• Perform general administrative duties (data entry, phone support, photocopying, faxing, filing) for other departments.
• Assist employees as needed and compile, update, and generate reports (e.g., audits).
• Support trainings, presentations, and events (e.g., designing PowerPoint slides, room setup).
• Monitor and maintain office equipment and supplies, including shipping/receiving tasks.
• Participate in committees to provide HR presence and support.
• Maintain a clean, organized, and sanitary work area.
• Report work-related injuries or unsafe conditions immediately.
• Use required safety equipment (e.g., ear plugs, rubber boots, safety glasses, face shields, aprons, bump caps).
• Maintain good personal hygiene and follow SQF principles as specified by the SQF Practitioner.
• Report food safety and quality issues to a supervisor, QA manager, or senior manager.
• Complete internal HACCP training.
• Promote a safe and healthy workplace for all employees.
• Adhere to all safety policies, quality work practices, GMPs, and sanitary conditions to maintain product quality.
• Report conditions or practices that may adversely affect food safety and quality.
• Ensure regulatory compliance at all times.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent (required).
• Bachelor’s degree in Human Resources, Business, or Management (preferred).
• Previous HR experience (desired).
• Previous clerical experience (desired).
• Professional English oral and written communication skills (required).
• Bilingual in Spanish (desired).
• Ability to work independently or in a team.
• Proficient in computer programs: Microsoft Word and Excel (required); PowerPoint (desired).
• Strong follow-up, problem-solving, communication, creativity, and interpersonal skills.
• Ability to multi-task, prioritize efficiently, and adapt to changing business demands.
• Highly organized and detail-oriented.
• Professional demeanor, especially when handling confidential personnel matters.
• Current and valid driver’s license (preferred).
• Knowledge of ATS and/or HRIS systems (desired).