Administrative Assistant

About the role

The May Center School for Autism and Development Disabilities in Randolph, MA is seeking an Administrative Assistant to join their dedicated team. The Administrative Assistant will coordinate engagement in Applied Behavior Analysis (ABA) services, serve as a main point of contact for families, funding sources, and referral sources, and interact daily with passionate internal stakeholders.

Responsibilities

• Takes referrals for new clients, processes all related paperwork, and checks and verifies insurance coverage.
• Contacts families, as needed, to update status of application and waiting list.
• Organizes and scans all clinical documentation in the appropriate section of the clinical file adhering to programmatic filing guidelines.
• Schedules, runs, and completes paperwork associated with semiannual fire drills.
• Calls and conducts monthly checks on the AED machine and enters these checks into the web portal.
• Maintains other elements of the site’s Emergency Management Plan.
• Completes and submits monthly safety checklist for site office.
• Obtains referrals from pediatricians for Early Intervention children enrolled in Mass Health PCC plans.
• Creates and maintains all Insurance based children’s clinical and discharge files.
• Prepares Family Satisfaction Survey Report.
• Provides administrative support to clinical staff as necessary.
• Assists Director with processing and submitting reimbursements such as mileage, cell phone, etc.
• Obtains and mails medical records for Social Security Verification requests.
• Prints and submits payment history to accounts receivable monthly.
• Ensures compliance with HIPAA requirements.
• Adheres to the May Institute Policy & Procedure which protects the privacy and security of consumer health information.
• Completes other special projects as required or assigned.

Requirements

• A high school diploma or GED.
• Two years of direct experience as an administrative assistant, office assistant, secretary, or other clerical experience in a medical treatment setting.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Strong organizational skills with the ability to multi-task.
• Experience working with a variety of funding sources including private health insurance.
• Excellent written and verbal communication skills.

Qualifications

• High School Diploma or GED required.
• Two years of direct experience as an administrative assistant, office assistant, secretary, or other clerical experience in a medical treatment setting.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Strong organizational skills with the ability to multi-task.
• Experience working with a variety of funding sources including private health insurance.
• Excellent written and verbal communication skills.

Skills

• Proficiency in MS Office (Excel, PowerPoint, Word).
• Strong organizational skills with the ability to multi-task.
• Experience working with a variety of funding sources including private health insurance.
• Excellent written and verbal communication skills.

Benefits

• Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays, including a floating holiday to celebrate your birthday!
• Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance.
• Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills.
• Support When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance.
• Financial Flexibility: Benefit from a dependent care flexible spending account (FSA) and options for LTD and STD insurance coverage, along with voluntary benefit options.
• Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs.
• Secure Your Future: Plan for retirement with confidence through our 403B retirement plan with employer match.

Pay

$21.00-$22.00 hourly rate

Schedule

Full-time position