Administrative Assistant

Essential Functions

• Performs general clerical duties to include but not limited to: filing, copying, and data entering for Administrator, Social services and Activity department.
• Copies, prepares, and edits documents, reports, minutes, etc. as requested, ensuring compliance with standard formatting, accuracy, and timeliness.
• Checks records and documents for accuracy and completeness.
• Sets up and maintains files and records - establishes, maintains, updates, and manages departmental filing system as needed.
• Affirms that all files are accurately labeled, retained, and destroyed accordingly.
• Types and designs documents such as memos, emails, activity schedule, charts, tables, graphs, and spreadsheets while ensuring for clarity and accuracy.
• Works independently and within a team on special and non-recurring and ongoing projects for administrator, social services, and activities.
• Follows up with loss and missing under the direction of social service designee.
• Responsible for daily room checks, welcoming baskets, putting together admission packets, as part of the First Impressions program.
• Customer service tasks associated with new admissions in Lorber.
• Composes documentation of department metrics, budgets, price-comparisons, and other monthly departmental costs.
• Receives incoming calls and forwards calls to appropriate departments.
• Attends mandatory department meetings and in-service education.
• Regular attendance and punctuality.
• Aid residents with needs as appropriate.

Skills, Abilities And Experience

• Word processing and database programs literacy.
• Clerical skills including word processing, filing, knowledge of office procedures and practices, knowledge of medical terminology required.
• Ability to exercise good judgment and initiative in accomplishing responsibilities.
• Possess effective verbal and written communication skills and the ability to manage and work in a multicultural setting.

Education Requirements/Licenses/Certificates

Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically: AA Degree preferred or equivalent experience. One year experience in similar setting preferred.

Benefits

At the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:

• A work environment focused on teamwork and support for excellent care.
• Excellent health, wage replacement, and other benefits for you and your family's well-being.
• An investment in your growth through tuition reimbursement - $1,500 per year.