Administrative Assistant

Loudoun County is one of the fastest growing counties in the nation, providing fast-paced, challenging, and rewarding workplace opportunities for professional growth.

About the role

Public Affairs and Communications is seeking an Administrative Assistant to perform a wide range of administrative support to include customer service at the Information Desk in the Government Center, accounting, budget tracking, purchasing, supply ordering, maintenance requests, scheduling, and other operational functions of the department.

This is a front counter position which requires demonstrated skills and knowledge of providing customer service and phone reception to internal and external customers, including executive level staff and elected officials; answering and evaluating incoming calls to determine what services are needed; managing conference room requests; handling incoming and outgoing mail; preparing requests for office supplies, equipment, and services; assisting with other purchasing activities; and processing credit card payments and monthly reporting requirements. Specialized administrative support in the areas of budget or other departmental areas may be required.

The ideal candidate will possess excellent interpersonal skills and exhibit a willingness to work in a team environment along with demonstrated skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint). The position will also serve on a rotating basis as support to the Deputy Clerk at Board of Supervisors Meetings and Public Hearings.

This position is in-person, with no hybrid or telework options available.

Responsibilities

• Provide customer service and phone reception at the Information Desk in the Government Center
• Answer and evaluate incoming calls to determine needed services
• Manage conference room requests
• Handle incoming and outgoing mail
• Prepare requests for office supplies, equipment, and services
• Assist with purchasing activities
• Process credit card payments and monthly reporting requirements
• Provide specialized administrative support in budget or other departmental areas as required
• Serve on a rotating basis as support to the Deputy Clerk at Board of Supervisors Meetings and Public Hearings

Requirements

• High School diploma or equivalent
• Three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience
• Demonstrated skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Excellent interpersonal skills and willingness to work in a team environment

Job Contingencies and Special Requirements

• Successful candidates will undergo background checks as required
• Attendance at night meetings is required on a rotating basis to support the Board of Supervisors meetings
• May be required to work early mornings, evenings, and weekends on an as-needed basis

Schedule

Monday – Friday, 8:30 a.m. – 5:00 p.m.