Administrative Assistant

About the Role

At Mercy Rehab Hospital OK City North, you'll support hospital leadership and contribute to a diverse workforce driving quality and impact in healthcare. Your role involves providing high-quality executive and administrative support, assisting the CEO, Medical Director, Committee Chairs, and Medical Staff with clerical tasks, maintaining confidential credentialing files, and ensuring smooth office operations.

Responsibilities

• Manage routine office operations and special projects for the hospital as assigned.
• Assist the CEO with administrative duties (e.g., scheduling, correspondence, meeting preparation, and follow-up).
• Provide clerical support and complete special projects for the Medical Director, Committee Chairs, and Medical Staff.
• Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.
• Record, transcribe, and prepare memos and minutes for meetings and committees; distribute materials and track action items.
• Perform other duties as assigned.

Qualifications and Requirements

• Education: High school diploma or GED required; college-level education preferred.
• Experience: Minimum of two (2) years of experience in a healthcare setting preferred; prior experience handling confidential information required.
• Technical: Excellent computer skills (e.g., Microsoft Office and common office systems).
• Communication: Strong written and verbal communication; accurate transcription and minute-taking.
• Organizational: Strong time management, prioritization, and problem-solving skills.

Benefits

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees.
• Competitive Paid Time Off.
• Employee Assistance Program – mental, physical, and financial wellness assistance.
• Tuition Reimbursement/Assistance for qualified applicants.
• Personal and career development education opportunities.