Administrative Assistant

Your Responsibilities

• Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely.
• Compose and/or transcribe documents.
• Aid in preparing and processing vendor contracts, check requests, expense reports, and invoices.
• Support the manager and department with administrative duties.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Receive, sort, and distribute mail.
• Aid in setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• Inventory, order, and stock office supplies, stationery, and business cards.
• Reconcile invoices and allocate charges appropriately.
• Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.
• Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain the appearance of the reception area and conference rooms.
• Ensure outgoing mail is sent daily, prepare and deposit FedEx packages, and manage incoming mail.
• Maintain the kitchen area and order general supplies.
• Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.

Your Toolbox

• High School Diploma or GED required.
• Minimum of two to five years of relevant administrative or office experience.
• Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus.
• Typing speed of 50 wpm.
• Strong organizational and analytical skills with excellent attention to detail.
• Ability to handle priorities under pressure.
• Excellent verbal and written interpersonal communication skills.
• Must interact well with co-workers and represent the company professionally.
• Maintain regular attendance and punctuality.
• Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.
• Must possess a professional attitude and appearance.
• Team player with good judgment and decision-making abilities.

Physical & Office/Site Presence Requirements

• Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job.
• Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
• This position may require occasional operation of construction equipment.
• Finger dexterity may be required to operate a computer keyboard and calculator.

Job Description

The Administrative Assistant provides administrative support to department through a variety of related responsibilities. The position requires an ability to handle multiple tasks under deadlines, good judgment and a professional, supportive attitude. A career with purpose. A career built on making dreams come true. A career built on building zero defect homes, cost management, and adherence to schedules.

Qualifications

• High School Diploma or GED required.
• Minimum of two to five years of relevant administrative or office experience.
• Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus.
• Typing speed of 50 wpm.
• Strong organizational and analytical skills with excellent attention to detail.
• Ability to handle priorities under pressure.
• Excellent verbal and written interpersonal communication skills.
• Must interact well with co-workers and represent the company professionally.
• Maintain regular attendance and punctuality.
• Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.
• Must possess a professional attitude and appearance.
• Team player with good judgment and decision-making abilities.

Benefits

Lennar offers a comprehensive suite of benefits designed to enhance the well-being and professional growth of our Associates. These include:

• Robust health insurance plans, including Medical, Dental, and Vision coverage.
• A 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%.
• Paid Parental Leave and an Associate Assistance Plan.
• An Education Assistance Program and up to $30,000 in Adoption Assistance.
• Up to three weeks of vacation annually, along with generous Holiday, Sick Leave, and Personal Day policies.
• A New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day.

About Lennar

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Life at Lennar is enriched by a supportive and enriching environment for our Associates, offering a wide range of benefits designed to enhance their well-being and professional growth. For more information about Lennar's benefits, visit Lennartotalrewards.com. Follow us on social media to stay connected with the latest news and opportunities at Lennar: LinkedIn.

Equal Opportunity Employer

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.