Administrative Assistant

Job Summary

Leidos is seeking an experienced Administrative Assistant to support the Indo-Pacific Logistics and Sustainment Services (ILS2) program. ILS2 provides integrated logistics, facilities, mission-enabling, training, and emergent operations support across the geographically dispersed Indo-Pacific Area of Responsibility (AOR).

Primary Responsibilities

• Provide administrative and operational support to the ILS2 PMO and program leadership.
• Cook up calendars, meetings, program reviews, working groups, and other recurring program business rhythms.
• Schedule meetings across geographically dispersed teams and Mission Partners, including coordinating participants, meeting logistics, conference rooms, virtual meeting capabilities, and supporting materials.
• Prepare agendas, meeting materials, presentations, correspondence, and other program documentation.
• Capture and distribute meeting minutes, decisions, action items, and follow-up activities.
• Maintain program calendars, contact lists, distribution lists, organizational information, and administrative records.
• Cook up domestic and international travel, including itineraries, travel documentation, approvals, and changes to travel requirements.
• Aid with charge codes, expense reports, purchase requests, and other administrative processes.
• Support preparation, coordination, tracking, and submission of program reports and deliverables.
• Maintain program documentation and records in Government and program approved repositories.
• Compile information from multiple sources into reports, presentations, trackers, and other materials used by program leadership.
• Track administrative actions and suspense dates and coordinate with responsible personnel to support timely completion.
• Cook up with teammates and functional organizations to obtain information and resolve administrative issues affecting program execution.
• Support procurement and purchasing activities, including obtaining quotes, preparing purchase requests, and maintaining supporting documentation.
• Handle sensitive and confidential program information in accordance with applicable policies and requirements.
• Provide additional administrative support to the PMO as required to maintain efficient program operations.

Basic Qualifications

• A high school diploma with 5+ years of relevant administrative, program support, office management, or project coordination experience.
• Experience providing administrative support to a program, project, or organizational leadership team.
• Experience coordinating calendars, meetings, travel, documentation, and administrative actions across multiple stakeholders.
• Experience preparing correspondence, presentations, reports, meeting materials, and other business documentation.
• Experience tracking actions, deliverables, deadlines, and administrative requirements.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience maintaining electronic files, records, and document repositories.
• Experience handling sensitive or confidential information.
• Experience coordinating multiple concurrent administrative requirements and priorities.
• Experience with Federal Government programs.
• An active Secret clearance or ability to obtain and maintain a Secret clearance.

Preferred Qualifications

• Experience supporting DoD, SOCPAC, or INDOPACOM.
• Experience supporting geographically dispersed or OCONUS teams.
• Experience supporting logistics, sustainment, facilities, or mission-support programs.
• Experience coordinating international or OCONUS travel.
• Experience with SharePoint or other Government or enterprise document management systems.
• Experience supporting purchasing, expense reporting, or other program business processes.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay And Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com. If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.