Administrative Assistant

Job Responsibilities

• Responsible for coordinating internal administrative functions relative to the contract
• Facilitating grantee workshops, webinars, oversight events, and other Program Oversight-related meetings
• Lead compliance training sessions (including workshops) for single or multiple recipients

Required Experience And Expertise

• Minimum of 4-years of diversified clerical, administrative, and general office duties
• This position requires experience using automation tools such as Word, Excel and PowerPoint
• Provides administrative technical and clerical tasks in support of a program manager who will be assigned
• Provides a broad range of administrative support, which includes budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration, and telephone support
• Works independently or as a team member on a special assignment
• Prepares a variety of reports, composing and/or editing data submitted by functional personnel
• Prepares and manages correspondence; maintain calendars
• Uses a variety of automated systems to track expenditures, correspondence, travel documents, budget and payroll information
• Makes travel arrangements using LCJ's guidelines and the limits of the contract and per diem restrictions
• Affords assistance with the preparation of travel for contract traveling members. Maintains records of itineraries while they are in a travel status.
• Prepares and /or assists travelers with travel vouchers upon their return. Assures travel vouchers are prepared and finalized in accordance with established policies
• Maintains a suspense log or urgent contract action items requiring reports are met and submitted within the designated time frames

Covid-19 Considerations

LCJ Logistics & Management, LLC employees safety & health are of utmost concern. LCJ Logistics will provide the proper PPE including gloves, masks, and hand sanitizer.

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