Administrative Assistant

About the role

The Administrative Assistant will support the multiple-branch Caleb Brett businesses by performing a full range of administrative duties, including client billing, Microsoft office, AP / AR, administrative planning, etc. We're looking for somebody with prior experience in an administrative position.

Responsibilities

• Ensure accurate and timely customer billing for two branches.
• Create, edit, and maintain documents, reports, spreadsheets, presentations, and forms using Microsoft Office applications.
• Perform various general office duties, including copying, mailing, filing, etc.
• Research a wide variety of information requests.
• Maintain organized electronic and hard copy filing systems in accordance with company document retention requirements.
• Aid in incident reporting, hazard observations, and follow-up documentation.
• Aid in audit preparation, regulatory documentation, and compliance recordkeeping for two branches.
• Support multi-branch financial administration, including invoicing clients, invoice tracking, expense documentation, purchase card reconciliation, following through on corporate and local bill paying, and purchase order administration, as assigned.
• Handle multiple priorities while maintaining accuracy, confidentiality, and professionalism.

Qualifications

• High School Diploma or GED required
• Two or more years of administrative experience
• Experience with Microsoft Office is required
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Qualifications

• Experience assisting management in hiring and training new employees is preferred
• Experience scheduling field staff is preferred
• Experience running operational reports is preferred

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.

Benefits

Intertek offers a comprehensive benefits package which includes medical, dental, vision, life insurance, disability, and 401(k) retirement savings plan. Intertek also offers paid time off, flexible spending accounts, and other perks.

Skills

Strong organizational and communication skills, attention to detail, ability to manage multiple tasks, and proficiency in Microsoft Office applications are essential.

Benefits

Intertek is committed to fostering a diverse and inclusive workplace. We offer a variety of benefits and resources to support the health, wellness, and professional development of our employees.

Equal Opportunity Employer

Intertek is an equal opportunity employer that values inclusion and diversity in the workplace. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.