Administrative Assistant

Responsibilities

• Schedule patient appointments, meetings, EEGs, MRIs, and other patient-related services.
• Cook up provider schedules and scheduling templates.
• Coordinate calendars and ensure efficient use of provider and staff time.
• Support the manager and department staff with day-to-day administrative needs.
• Create recognition materials such as birthday and work anniversary signs and communications.
• Monitor and maintain office supplies and submit orders as needed.
• Aid in maintaining departmental records and documentation.
• Document correspondence, faxes, reports, and departmental communications.
• Communicate professionally with staff, providers, patients, and external contacts.
• Identify and resolve routine administrative and scheduling issues.
• Prioritize competing responsibilities while meeting deadlines.
• Provide exceptional customer service and collaborate effectively with team members.

Requirements

• A high school diploma or GED.
• 0–3+ years of administrative, registration, scheduling, healthcare support, or related experience preferred.
• Strong attention to detail, organizational, and problem-solving skills.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office.
• Experience with electronic health records, patient scheduling, and Outlook is preferred.

Qualifications

Requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.