Administrative Assistant

About the role

IGE is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support the smooth and efficient operation of our Englewood office. This position provides administrative, clerical, and operational support across multiple departments, with a primary focus on assisting leadership, accounting, and internal staff. The ideal candidate is dependable, adaptable, comfortable managing multiple priorities, and able to handle confidential information with professionalism and discretion.

Responsibilities

• Manage incoming calls, mail, and general office correspondence.
• Maintain office organization, supplies, and day-to-day facility needs.
• Coordinate building repairs, maintenance schedules, and vendor visits.
• Ensure the office kitchen and common areas remain clean, stocked, and organized.
• Coordinate internal meetings, prepare materials, and maintain shared calendars.
• Assist with monthly meetings and prepare related documentation.
• Handle sensitive and confidential information with discretion.
• Enter accounting and administrative data into VOZ and Excel on a weekly basis.
• Prepare monthly office supply budget reports for the Accounting Department.
• Support new employee onboarding, including coordination of computers, phones, office supplies, and workstation setup.
• Maintain organized electronic and physical filing systems.
• Provide general administrative support to leadership and internal teams as needed.
• Support internal communications through email, Slack, and the company newsletter.
• Coordinate and distribute the monthly internal newsletter.
• Facilitate communication and coordination between departments.
• Provide calendar management and scheduling support for leadership as needed.
• Coordinate IT requirements and requests between Blue Key IT and IGE.
• Coordinate holiday celebrations, employee events, and other internal activities.
• Order company-branded apparel, business cards, and promotional materials.
• Support office logistics for photography sessions and marketing initiatives.
• Assist with onboarding new vendors and service providers, including IT, travel programs, and facility-related services.
• Research and assist with implementing operational tools, virtual office solutions, and new internal systems.
• Perform other administrative and office-related duties as assigned.

Requirements

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Experience with or ability to learn Slack, Keynote, VOZ, and other business systems.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with professionalism and integrity.
• Dependable, proactive, and adaptable to changing priorities.
• Positive and collaborative approach to supporting colleagues and management.
• Comfortable working in a 100% in-office environment in Englewood, Colorado.

Pay

$25.00 - $26.00 USD / hour

Why join us

At IGE, you’ll work in a collaborative and fast-paced environment where your organizational skills and ability to keep operations running smoothly will have a direct impact across the company. This role offers the opportunity to work closely with leadership while supporting multiple areas of the organization.