Administrative Assistant

About the role

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. This opportunity entails providing general administrative support typically to managers and other department staff under a moderate degree of supervision.

Responsibilities

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed.
• Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

Requirements

• High School Diploma/GED or equivalent.
• 2 years related administrative experience.

Skills

• Ability to maintain confidentiality.
• Planning, time management, and organizational skills.
• Ability to balance multiple tasks and changing priorities.
• Proficiency in Outlook, Word, Excel, PowerPoint, and various HNTB software applications.

Benefits

For more information on benefits, visit HNTB Total Rewards.

Visa sponsorship is not available for this position.

Location: Chipley, FL

Job Type: Regular Full-time