Administrative Assistant

Responsibilities

• Develop presentation (IM / Executive Materials)
• Create and format high-quality PowerPoint presentations, including Investment Memorandums (IMs)
• Translate complex information into clear, visually compelling slides
• Ensure accuracy, consistency, and professionalism of all materials
• Support version control and tight deadlines in deal environments
• Uphold an excellent standard of data hygiene across multiple workflows (Salesforce, Teams, and Microsoft Office)
• Corporate Development Operations
• Aid the Corporate Development team with lead generation, verification, and preparation for trade shows
• Reconcile data across Salesforce and internal reporting sources/tools
• Conduct routine Salesforce cleanup, ensuring data accuracy, removing duplicates, and correcting incomplete records
• Administrative & Coordination
• Manage calendars, schedule meetings, and coordinate internal/external communications
• Prepare and organize documentation, reports, and correspondence
• Support leadership team with day-to-day administrative tasks
• Marketing Support
• Aid in the creation and formatting of marketing materials (presentations, IMs, pitch decks, proposals)
• Ensure brand consistency across all documents and communications
• Coordinate with internal stakeholders to gather content for marketing initiatives
• Maintain and update marketing assets, templates, and databases

Qualifications

• Experience: Minimum of 3 years in a similar role
• Skills
• Proficiency in Salesforce CRM and Microsoft Office Suite
• Presentation preparation and design for executives, including data visualization
• Strong attention to detail and ability to follow structured workflows
• Comfort working independently and managing tasks with minimal oversight
• Excellent organizational and communication skills
• Experience with event management will be considered an asset

What We're Looking For

Expérience : Ce poste soutient le leadership et exige un minimum de 3 ans dans un rôle similaire.

Compétences

• Maîtrise du CRM Salesforce et de la suite Microsoft Office
• Préparation et conception de présentations pour les cadres, incluant la visualisation des données
• Grande attention aux détails et capacité à suivre des flux de travail structurés
• Au l'aise de travailler de façon autonome et de gérer les tâches avec un minimum de supervision
• Excellentes compétences organisationnelles et de communication
• Expérience en gestion d'événements sera considérée comme un atout