Administrative Assistant

About the role

Join GHD in our Nashville, TN or Decatur, AL office as an Administrative Assistant. Bring your curiosity and passion to the technical challenges we solve, and see how everyone gets behind you. With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all through leading training and development programs to accelerate your growth.

Responsibilities

• Project Coordination:
  • Formatting and assembling deliverables (client-ready documents)
  • Assisting with project logistics (schedule preparation, notifications, vendor coordination)
  • Scanning, filing, and compiling field files and data
• Office & Culture Support (as needed):
  • Helping coordinate office events (lunches, dinners, meetings, etc.)
  • Supporting onboarding and welcoming new staff
  • Assisting with internal office communications and calendars

Requirements

• Grade 12 diploma; secretarial certificate/diploma considered an asset
• Minimum 1-5 years previous work experience in an administrative support role
• Ability to carry out tasks independently; general knowledge working with various correspondence including reports, tables, letters, memos, and Adobe
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Acrobat Writer)
• Strong command of the English language, grammar, written and verbal communication
• Independently driven with the ability to make decisions on various aspects of document production
• Effective problem-solving skills
• Excellent prioritization and multi-tasking skills
• Some flexibility regarding work hours may be required from time to time