Administrative Assistant

About Us

Vibra-Tech Engineers, Inc. is a seismic consulting company that uses web-based technology and innovative remote monitoring systems to measure vibration and environmental data. Our seismic consulting services serve the construction, mining, and energy industries. With over 75 years in business, Vibra-Tech is an industry leader known for our expertise and experienced team of professionals.

www.vibratechinc.com

Responsibilities

• Support the Area Manager and Field Technicians while providing exceptional customer service over the phone and via email
• Prepare documents and reports
• Perform general monthly billing duties
• Review and report on environmental monitoring equipment functionality
• Schedule projects and inspections
• Manage equipment inventory
• Handle shipping and receiving of equipment
• Submit and process timesheets and expenses
• Oversee day-to-day office activities

Requirements

• 1–2 years of experience providing administrative support in engineering, geological, or construction industry
• Strong attention to detail and excellent organizational skills
• Ability to multi-task in a fast-paced environment
• Exceptional computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Adobe, and Smartsheet
• Excellent written and verbal communication skills
• Ability to interact professionally with employees, vendors, clients, etc.

Benefits

• Comprehensive medical insurance, including spouse and family coverage
• Vision and dental insurance
• Life and long-term disability insurance
• Generous 401(k) contributions and profit-sharing opportunities
• Paid holidays and vacation