Administrative Assistant

Position Overview

As a Administrative Assistant at Galen College of Nursing, you will assist and provide guidance to potential and active students in financial and student support related areas.

Responsibilities

• Schedule enrollment appointments for incoming students after packaging
• Contact potential students about missing and/or incomplete documents
• Review for accuracy and upload completed documents into CampusVue
• Assist potential students with completion of forms as needed
• Detailed documentation of student activities in CampusVue
• Start paper file for campus
• Provide telephone support to Enrollment Specialist as needed
• Assist with enrollment appointments during periods of high volume
• Conduct financial aid workshops for both active and incoming students as needed
• Work closely with Admissions, Student Support and Financial Aid Manger to manage new start
• Assist in filing and scanning of paperwork following Quarter starts
• Assist in other areas of financial aid as deemed necessary by Financial Aid Manager
• Assist in contacting students on a routine basis regarding attendance, performance and progression in the program
• Assist students with all questions and issues while being at Student support window
• Assist students during registration
• Assist students with schedule adjustments during add/drop week or at other times in the term as needed (advising student to impact of choice being made – completion and financial aid)
• Assist students with ordering of uniforms
• Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses
• Provide student transcripts and verifications for students wishing to pick up these at the campus
• Follow-up with students after graduation to obtain placement information
• Attend financial aid training, workshops and seminars as necessary
• Other duties as assigned

Requirements

• Minimum high school diploma or GED (some college helpful but not required)
• Financial Aid experience a plus
• Experience in Microsoft systems such as Word, Excel, and Internet Explorer
• Ability to effectively communicate with a wide variety of people
• Great attention to detail, time management skills, and willingness to be a team player
• Ability to document all communications with students in CampusVue
• Must have enough knowledge to be able to determine what documents are needed and be able to assist with their completion

Work Environment

• Must be able to sit at a desk for eight hours at a time
• Degree of Supervision: Minimal

Benefits

• Comprehensive medical coverage with prescription drug and behavioral health coverage, free telemedicine services, and free AirMed medical transportation
• Dental and vision benefits
• Life and disability coverage
• Flexible spending accounts
• Supplemental health protection plans (accident, critical illness, hospital indemnity)
• Auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance
• Referral services for children, elders, and pet care, home and auto repair, event planning
• Consumer discounts through Abenity
• Retirement readiness, rollover assistance services, and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income

This response is AI-generated, for reference only.