Administrative Assistant

About Us

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare. Our culture is deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly impacts the next generation of nurses, helping students pursue their dream of a compassionate career.

Responsibilities

• Greet potential students and answer questions when acting in a student-facing support role.
• Contact potential students about upcoming appointments or needed documents.
• Review documents for accuracy and upload completed documents into Recruit and Ellucian Colleague.
• Assist potential students with completion of forms as needed.
• Provide detailed documentation of student contacts in Recruit and Ellucian Colleague.
• Proctor preadmission testing as assigned.
• Assist in drafting correspondence and meeting agendas and managing calendars.
• Assist in quarterly campus orientation, graduation, and other campus events.
• Attend campus trainings and workshops as necessary.
• Other duties as assigned.

Requirements

• Minimum high school diploma or GED; some college helpful but not required.
• Experience in Microsoft systems such as Word, Excel, and internet browsers.
• Ability to effectively communicate with a wide variety of people.
• Great attention to detail, time management skills, and willingness to be a team player.

Work Environment

• Must be able to sit at a desk for eight hours at a time.
• Minimal supervision required.

Benefits

• Comprehensive medical coverage that covers many common services at no cost or for a low copay, including prescription drug and behavioral health coverage, free telemedicine services, and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, and long-term care coverage.
• Moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being.
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

Values

• Inclusivity: Foster an environment that provides opportunity for every individual to reach their full potential.
• Character: Act with integrity and compassion in all you do.
• Accountability: Own your role and accept responsibility for your actions.
• Respect: Value every person as an individual with unique contributions worthy of consideration.
• Excellence: Commit to the highest level of quality in everything you do.