Administrative Assistant

Job Description

The position of administrative assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department. Responsibilities may include any task related to reception, office management, accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, or other administrative accounting duties.

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
• Communicate various information including announcements and memorandums and help schedule/coordinate events.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed for brevity.
• CareerBuilder and other third-party job board links removed for brevity.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
• Communicate various information including announcements and memorandums and help schedule/coordinate events.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed for brevity.
• CareerBuilder and other third-party job board links removed for brevity.

Requirements

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s). E-Cubits, Insite, Document Locator, etc. is a plus.
• Bilingual English/Spanish preferred.

Qualifications

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s). E-Cubits, Insite, Document Locator, etc. is a plus.
• Bilingual English/Spanish preferred.

Skills

• Microsoft Word.
• Microsoft Excel.
• Microsoft Outlook.
• Accounting software proficiency (E-Cubits, Insite, Document Locator, etc.).
• Effective communication and organizational skills.
• Bilingual English/Spanish.

Benefits

• Commensurate with industry experience.
• Typical work schedule: Monday through Friday and additional days as needed.

Pay

Pay Range: Commensurate with Industry Experience

Schedule

Schedule: Typically Monday through Friday and additional days as needed