Administrative Assistant

Site Overview

Lilly is constructing an advanced manufacturing facility for small molecules and peptides in Huntsville, Alabama. This facility aims to provide capacity for current and future products.

Administrative Assistant

• Proactively maintain daily calendars for the Site Head and multiple business partners
• Initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination
• Manage large, complex meetings at various locations and of various sizes
• Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed
• Prepare meeting materials, presentations, and meeting minutes
• Coordinate and arrange travel, including more complex travel (e.g., international, multi-city travel) for the Site Head and business partners including (but not limited to) air, hotel and rental car
• Manage Site Head and business partners’ passport and visa for international travel
• Process complex expense reports (i.e. multi-currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner

Basic Qualifications

• High School Diploma
• Minimum of three years of experience in an administrative/office management/coordinator position

Additional Skills/Preferences

• Experience supporting executives
• Strong interpersonal, organization skills, and attention to details
• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.)
• Ability to work independently with a high level of self-management in a dynamic work environment
• Ability to adapt to change and process improvements
• Problem-solving and troubleshooting capabilities
• Able to prioritize and seek guidance when multiple and competing priorities arise
• Excellent written and verbal communication skills
• Must be able to maintain confidential information
• Fluent in English
• Knowledge of SharePoint collaboration site maintenance
• Knowledge of Concur Travel and Expense Reporting