Administrative Assistant

Maintained Duties

• Maintains utmost level of confidentiality at all times.
• Adheres to hospital policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Maintains composure, effectiveness, and flexibility under pressure.
• Uses Microsoft Office to perform a variety of assignments.
• Gathers data and other necessary information for preparing various reports.
• Types and reproduces written materials or correspondence.
• Coordinates location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc.
• Records/transcribes meeting minutes from various meetings.
• Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as needed.
• Responds to inquiries and requests for services provided by Driscoll Children’s Hospital (DCH).
• Opens/sorts and distributes incoming mail.
• Utilizes couriers, the US Mail and delivery services as needed.
• Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area.
• Orders office supplies and equipment using the Lawson online ordering system.
• Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements.
• Makes inbound and outbound travel arrangements and files related travel expense reports.
• Gathers, assembles and distributes recruitment information for physician candidates.
• Kronos timekeeping under the direction of Valley leadership.
• Credentialing and payroll computing for Quick Care Physicians.
• Contract renewal for clinics, CPSST and DVPG as needed.
• May assist in the coordination/participation of special events.
• Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members.
• Physician Scheduling.

Qualifications

• Bachelor's degree (B. A.) or three to five years related experience and/or training; or equivalent combination of education and experience.