Administrative Assistant

Digitas is the Networked Experience Agency, built on the vision that we create magnetic experiences that earn the right for brands to exist in human networks. Today, and tomorrow. We deliver Networked Experiences by leveraging comprehensive data, technology, creative, media and strategy capabilities. Digitas delivers ambitious outcomes via unique solutions that include Creative Experiences, Integrated Media, Addressable Relationships, Social Marketing and Total Commerce. Celebrated by AdAge as Data and Insights Agency of the Year, U.S Campaign’s Brand Experience Agency of the Year, Media Network of the Year and recognized by Forrester and Gartner, Digitas serves the world’s leading brands through a global network of more than 5,500 employees across over 65 offices in 43 countries.

Responsibilities

• Act as the liaison with clients; answer department’s phone, handle calls appropriately (e.g., handwritten message, voicemail, re-direct).
• Transcribe from tape, voicemail, handwritten notes, etc.
• Create professional PowerPoint presentations utilizing charts, diagrams, and graphs.
• Maintain and distribute all correspondence/status reports for individual client teams.
• Arrange domestic and international travel plans (e.g., flights, hotel, car, ground transportation, upgrades, visa/passport) that may involve multiple locations.
• Confirm accuracy and completeness of arrangements and deliver tickets and other documents.
• Research information from the internet to generate reports as needed.
• Arrange all aspects of on-site and off-site group meetings (space, catering, technology, transportation, materials, etc.).
• Coordinate work through service departments as appropriate (e.g., Graphic, Travel, Facilities, etc.) to ensure accuracy and completeness of arrangements/deliverables.
• Maintain current knowledge of Digitas' technical (software, hardware, virtual) capabilities.
• Assist with copying, faxing, and distribution of materials.
• Coordinate client/department functions.
• Collect time sheets and submit on time.
• Assist with T&E preparation.
• Maintain team vacation and office in/out schedule.
• Provide reception backup coverage.
• Proactively assist other departments/administrative assistants during downtime.

Qualifications

• Two or four-year degree.
• 1-3 years of experience.
• Demonstrated strong verbal, interpersonal, and written communication skills.
• Proficiency in Word, Excel, and PowerPoint.
• Organized and able to handle multiple tasks in a fast-paced environment.
• Demonstrated strong task management skills.
• Demonstrated strong relationship management skills.
• Open to travel as needed.
• Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALL·E, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.

Traits & Distinguishing Characteristics:

• Display a professional, detail-oriented, and proactive approach.
• Able to work independently and adapt to new situations.
• Proficiency in or demonstrates capability to quickly learn the tools of the position.
• Desire to excel and have an impact on the company’s growth.

Benefits

• Medical coverage, dental, and vision.
• Disability and 401K plans.
• Parental and family care leave.
• Family forming assistance.
• Tuition reimbursement.
• Flexible time off.

Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met.

Pay

Compensation Range: USD $19.37 - USD $28.63/Hourly. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position.