Administrative Assistant

Job Summary

About the role

The Administrative Assistant I provides essential administrative support to ensure the smooth and efficient operation of the department. This role is responsible for performing various clerical tasks, maintaining organized records, and assisting leaders with day-to-day administrative needs.

Responsibilities

• Performs general clerical duties, such as data entry, filing, and maintaining accurate and organized records.
• Aids with scheduling appointments, meetings, and conference calls, coordinating calendars for department staff as needed.
• Prepares and distributes documents, reports, and correspondence, ensuring accuracy and adherence to departmental standards.
• Answers and directs phone calls, takes messages, and responds to general inquiries in a professional and courteous manner.
• Affords assistance with arranging travel and accommodations for department leaders, coordinating itineraries and processing travel-related documents.
• Maintains office supplies, ordering and restocking items as needed to maintain inventory for the department.
• Collaborates on special projects and assists with event coordination as directed by supervisors.
• Maintains confidentiality and handles sensitive information in accordance with organizational policies.
• Supports the processing of invoices, expense reports, and contract/purchase order submissions with the SBO.

Qualifications

• H.S. Diploma or GED required
• 0-2 years of experience providing administrative or clerical support required
• Basic knowledge of office procedures and clerical functions
• Strong organizational skills with attention to detail for maintaining records and schedules
• Effective communication skills for interacting with team members, supervisors, and external contacts
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
• Ability to manage time effectively and complete tasks with minimal errors