Administrative Assistant

Position Title

Job Summary

Responsibilities

Qualifications

Skills

Benefits

Pay

Schedule

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year.

Department Operations and Processes

• Prepare and maintain records, databases, and reports with accuracy and confidentiality.
• Provide clerical support, including data entry, filing, and document preparation.
• Cookordinate meetings, calendars, events, travel, and room reservations; update systems as needed.
• Aid in preparing materials and communications for meetings, presentations, and events.
• Support the creation and distribution of promotional materials for departmental programs.
• Manage office supplies, equipment maintenance, vendor requests, and routine purchases within budget.
• Maintain department internal webpage and assist with public relations materials.

Student/Customer Services

• Greet and assist visitors in person, by phone, and email, providing information and directing inquiries as needed.
• Communicate clearly and courteously to support student success.
• Aid in outreach activities to share college information with internal and external audiences.

Other

• Participate in cross-departmental initiatives and campus events.
• Identify and recommend process enhancements to improve efficiency and service delivery.

Required Qualifications

• High School diploma or equivalent.
• Minimum of three (3) years of office support or related experience.
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to follow instructions, manage multiple tasks, and meet deadlines independently, seeking guidance only for complex or unclear situations.
• Ability to work effectively with individuals from diverse backgrounds and maintain a respectful, inclusive environment.

Desired Qualifications

• Experience working with computer information systems used for student and employee data and reporting such as Workday.

Department Specific Information

• Administrative Assistant may report to the Lakeshore Campus one day per week.

Work Schedule

• Standard hours are Monday through Friday, 8:30am – 5:00pm, with one late shift per week from 10:30am – 7:00pm and one Saturday per month.

Pay

• $17.73/hour
• Full-Time/Part-Time
• Total Hours Per Week 40

Schedule

• Standard hours are Monday through Friday, 8:30am – 5:00pm, with one late shift per week from 10:30am – 7:00pm and one Saturday per month.