Administrative Assistant

Duties and Responsibilities

• Maintain various departmental database systems and lists.
• Create and enter data into spreadsheets.
• Filer, fax, open and distribute mail and order supplies.
• Create and handle presentations, complex reports, confidential correspondence and files.
• Interface with customer and maintain internal and external relationships.
• Cook up and handle purchase cards, expense reports and invoices.
• Administer programs, projects and or processes specific to the operating unit served.
• Scribe as required to document meeting minutes and action items.
• Work independently with little or no supervision.
• Submit deal sheets in portal
• Prep and process settlement forms

Qualifications

• A high school diploma or GED is required.
• Some college education is preferred.
• 2-5 years of experience in an automated office environment is required.
• Experience in coordinating projects is preferred.
• Intermediate knowledge of Microsoft Office applications is required.
• Excellent phone etiquette is essential.
• Bilingual skills are a plus.
• AS400 or SAP work experience is preferred.
• Excellent calendar management skills, including the coordination of complex executive meetings is required.
• Experience assisting management with the creation of PowerPoint presentations is preferred.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook is required.
• Experience scheduling travel arrangements and schedule for management is required.
• Support experience in a professional services, sales or marketing environment is preferred.
• Experience successfully creating and/or modifying processes is preferred.
• Assist with preparation of presentation materials is preferred.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner is required.