Administrative Assistant

Division: Southern Pine
Work Schedule: Monday - Friday; 7am - 3:30pm

About Us

Privately owned and operated with 100+ years of historical strength and stability. Dedicated to supporting internal career growth through on-the-job training, learning, and opportunities for career advancement.

Benefits

• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs, and much more)
• Competitive compensation
• CDL Tuition Program reimbursable up to $5250 for CDL school tuition

Responsibilities

• Proactive and polished verbal and written communication
• Generate high-quality emails and documents distributed to individuals at all levels of the organization
• Provide exceptional customer service
• Coordinate the Sales Center Manager schedule, prioritizing functions and appointments
• Support projects and coordinate meetings, sales rallies, and business activities
• Demonstrate a proactive approach to problem-solving with strong decision-making capability
• Provide administrative support including travel arrangements, meeting arrangements, expense report processing, reporting, and calendar management
• Create Margin Minder Reports
• Assist with Hot Shot orders
• Support donation programs
• Order items for division as assigned
• Perform other duties as assigned by management

Requirements

• Minimum age 18 years old
• Valid driver’s license and obligation to maintain compliance with fleet policy
• Personal Protective Equipment (PPE) as required by position
• Regular and prompt attendance
• Ability to read, write, and speak English
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• High school diploma or GED; or 1 to 3 years related experience and/or training; or equivalent combination of education and experience

Skills

• Ability to create and prepare professional presentations
• Ability to thrive in a fast-paced environment supporting multiple managers
• Ability to work independently as well as collaboratively
• Ability to work well with stakeholders at all levels of the organization
• Ability to handle highly confidential and non-routine information ethically and sensitively
• Working knowledge of Microsoft Office Suite
• Working knowledge of ERP systems such as SAP, software programs, and reporting systems
• Ability to learn, interpret, and explain company policies and procedures
• Excellent written and verbal communication skills
• Superior organization and time management skills
• Strong sense of ownership, positive attitude, self-motivation, and strong accountability
• Independent judgment and decision-making

Physical Requirements

Position will be required to comply with the Personal Protective Equipment Program. Position is required to wear safety-toed shoes when performing specific tasks.

Requirement Frequency Sit Frequently = 26%-50% (3-4 hrs) Stand Occasionally = 2%-25% (1-2 hrs) Walk Frequently = 26%-50% (3-4 hrs) Bend Occasionally = 2%-25% (1-2 hrs) Kneel/Squat Occasionally = 2%-25% (1-2 hrs) Climb Stairs Limited = 1% (1 hr) Crawling None = 0% (0 hrs) Overhead Reach Limited = 1% (1 hr) Typing Frequently = 26%-50% (3-4 hrs) Vehicle Operation Limited = 1% (1 hr) PPE/Special Clothing As required Grasp Occasionally = 2%-25% (1-2 hrs) Push/Pull Occasionally = 2%-25% (1-2 hrs) Fine Manipulation Frequently = 26%-50% (3-4 hrs) Lift up to 50 lbs Limited = 1% (1 hr) Carry up to 50 lbs Limited = 1% (1 hr) Pushing up to 50 lbs Limited = 1% (1 hr) Pulling up to 50 lbs Limited = 1% (1 hr) Exposure to Water None Exposure to Chemicals None Exposure to Weather None Exposure to Noise None