ADMINISTRATIVE ASSISTANT

Description Of Duties / Essential Functions

• Serve as the primary reception and customer service contact for visitors, employees, and external partners.
• Welcome guests, provide information and directions, and ensure a positive experience for all visitors to CPLL.
• Answer and route incoming phone calls, emails, and inquiries to appropriate staff.
• Cookordinator visitor appointments, room reservations, and meeting logistics as assigned.
• Maintain professional and welcoming reception, classroom, and common areas.
• Monitor facility needs, submit maintenance requests, track work order status, and support classroom readiness standards.
• Maintain office and breakroom supply inventories and coordinate replenishment activities.
• Provide administrative and operational support to the Office of the Chief Learning Officer (CLO).
• Aid with purchasing, vendor coordination, invoice processing, and procurement-related activities.
• Support departmental communications, special projects, events, and operational initiatives.
• Perform other duties and special projects as assigned.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Minimum Requirements

• Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.
• One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
• No license requirements.

PREFERENCES

Preference will be given to applicants with excellent organizational skills, customer service focused, attention to detail and a commitment to accuracy, ability to coordinate multiple tasks, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and willingness to learn new software tools. Able to communicate with all levels of management and assist with persons from diverse backgrounds.

GENERAL INFORMATION

Selection/Skills Tests Required None

Safety Impact Position

No

SALE INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 17

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-7238. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information. If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. If you need special services or accommodations, call (832) 393-7238 (TTY 7-1-1) EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.