Administrative Assistant

About the role

This is a provisional appointment under the supervision of the Director of Human Resources. The Administrative Assistant will handle all components of screening, processing, and programming Boston Police Department-issued IDs for contractors as well as new and existing employees.

Responsibilities

• Maintains and updates Comnetix data (using personnel orders).
• Handles picture taking, fingerprinting, running, and reviewing the BOP’s using the CJIS system.
• Coordinates drug testing, printing IDs, and programming IDs.
• Prepares routine audits for all employees whose photo ID is older than three (3) years.
• Prepares routine audits for all active contractors with access.
• De-programs and collects IDs upon termination, resignation, or retirement.
• Performs CJIS Offline Requests through the Office of Internal Affairs and/or Anti-Corruption.
• Processes the Commonwealth of Massachusetts IDs for active/inactive sworn members of the department.
• Performs related work as required.

Requirements

• Minimum of three (3) years of full-time or equivalent part-time paid professional or technical experience in database management, data reporting, or a related field.
• Working knowledge of personal computers and various software packages.
• Two (2) years of experience may be substituted with a Bachelor’s degree in a related field.
• Preference given to applicants with experience in fingerprinting, using Comnetix, or using the CJIS system.
• Experience in Microsoft Word, Access, and Excel is strongly preferred.
• Ability to exercise good judgment and focus on detail as required by the job.
• Criminal record check required.
• Pre-employment drug test required.
• Boston residency required.

Schedule

35 hours per week.