Administrative Assistant

About the role

Join us as an Administrative Assistant in our Boston office to support our Chief Human Resources Officer (CHRO).

Responsibilities

• Coordinating all aspects of business travel, including booking flights/car service/hotel arrangements, etc.
• Processing detailed expense reports in Concur.
• Maintaining the CHRO’s calendar in Outlook.
• Scheduling meetings and conference calls in Zoom and Teams with international participants.
• Manage reception desk on the HR floor, including greeting interview candidates, escorting them to their interview room and ensuring the interviewer is prepared with a copy of the candidate’s resume.
• Light support of broader Human Resources Leadership Team (HRLT) activities, including minute-taking at meetings, editing and compiling presentation materials in PowerPoint, managing logistics for Town Halls, etc.
• Supporting a handful of team events with planning, research, reservations, coordination, etc.
• Supporting other administrative tasks, as needed, including FedEx, managing supplies, document preparation, answering phone calls/taking messages, etc.

Qualifications

• At least 5+ years of experience in an Administrative Assistant/Executive Assistant role.
• Proficiency required in business appropriate systems, including but not limited to, MS Office (Outlook, Word, Excel, PowerPoint), travel systems (Navan), expense reporting systems (Concur).
• Dependable, organized, detail-oriented, possesses comfort while multi-tasking, and demonstrates strong follow-up skills.
• Able to handle sensitive information with discretion and professionalism.
• Excellent communication and interrelationship skills.
• Proactive, takes initiative, and is open to learning and taking on new tasks.
• Professional demeanor and appearance in all settings – i.e., in person, phone, virtual.

Pay

Salary Range: $60,000 - $70,000 + annual target bonus

Benefits

BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.